Apart from classic telephone services, the responsible party also provides a digital video conference platform. Such digital video conference platform enables the recording of messages. The recordings shall serve the purpose of documenting votes, committee meetings, project documentations or preparation of transcripts. Below, you will find more information on such data processing.
The responsible party collects the following personal data through recording video conferences: file name (designation and date of performance), designation of the meeting, date of the meeting, recording (audio track and, where provided by law, image recording), “shared documents”.
The data processing takes place for the purpose of documenting votes, committee meetings as well as project progress.
We base the processing of the personal data regarding the foregoing personal data on your consent which you grant before each recording where applicable. Of course, you can revoke your consent at any time without stating reasons.
In principle, the recordings are stored for a period of 180 days and thereafter deleted. On an individual basis, data may be stored for a longer period if the recording is needed for pursuing infringements of rights, for the assertion, exercise or pursuance of legal claims or for protection purposes or for the preservation of evidence.
The video conference system and the system for recording the video conferences is provided to the responsible party by CA Immo Deutschland GmbH.
You can demand information, in particular on the origin and categories of the personal data processed by us about you and about your business case, on the storage period, recipients to whom your personal data were or are disclosed, on the purpose and type of such processing. Please note that according to § 4 para. 6 Data Protection Act, no information is to be provided if this would endanger business or trade secrets of the responsible party or of third parties.
If we process data about you that are inaccurate or incomplete, you can demand their rectification or completion. You can also demand that unlawfully processed data be erased. However, please note that this only applies to inaccurate, incomplete or unlawfully processed data. If it is not clear whether the data about you are inaccurate or incomplete o rare unlawfully processed, you can demand restriction of the processing of your data until the final clarification of such question. Please note that such rights apply in addition to each other, so that you can only demand either the rectification and/or completion of your data or the erasure thereof.
Even if the data about you are accurate and complete and are processed by us in a lawful manner, you may object to the processing of such data in special individual cases, providing a justification.
If you have any questions or wish to exercise any of your rights, please contact our Data Protection Officer at firstname.lastname@example.org. Even if we use the best endeavours to ensure the protection and integrity of your data, disagreements on the manner in which we use your data cannot be excluded. If you are of the opinion that we use your data in an inadmissible manner, apart from contacting our Data Protection Officer, you may file a complaint with the competent Data Protection Authority.